PRESENTATION GUIDELINES
Oral session information
Presenters are requested to use the laptops provided by the organizers. Using your own computer is not allowed. Session rooms and the slide center will be equipped with a laptop and MAC running Microsoft Office for Windows or MacOS and Keynote and the most common codecs. The only presentation software supported will be Microsoft PowerPoint for Windows (.PPTX) and Keynote for MacOS (.KEY)
Conflict of Interest (COI) statement
Please declare your COI on your first slide of your presentation.
Template
There is no predefined templates for the slides, you can use your usual personal or institutional template.
Remote participation
We are planning a fully in-person meeting. Sections will not be streamed and presenting remotely will not be available.
Presentation Upload
All presenters are required to bring their presentations saved on to a USB memory stick or external hard drives virus free. All presentations will be checked in at the Slide Center. Technicians will check them for compatibility and load them on to the Slide Center Network. Should a virus be detected, the presentation will not be loaded on the network. Purging and cleaning of the infected files will not be performed.
Supported softwares
Microsoft PowerPoint for Windows. If presentations are created with other software packages, they must be converted into the supported ones (see section "Slide Center") Apple Mac Keynote, PowerPoint for MAC
Resolution
Display resolution of the data projectors will be 1920x1080 pixels (16:9 Full HD).
Image file extensions
.gif, .jpg and .png are recommended. Other file extensions can be a accepted, only if supported by PowerPoint. For presentations created on Apple Mac computers .png, .tiff and .jpg are suggested.
Save and bring all your files
Please save all movie, flash, audio, pdf files and images that are part of the presentation and bring them all with you.
Fonts
Use only standard font types that are supported by Windows , Microsoft Office, macOs Monterey and Keynote. If a non-standard font is used, this must be saved in the same directory containing the presentation and checked at the Slide Center more than 2 hours prior to the session. A list of supported fonts can be found on the Microsoft website: https://learn.microsoft.com/en-us/typography/
Movie file management
You can play movies created with proprietary codecs of professional machines only after verification of the possibility of converting movies.
Supported movie codecs for Windows laptops: MPG4; MPEG2 (DVD); DV; MPEG, DivX (3,4,5,6),XVID, Wmv and Cinepak.
Supported movie codecs for Windows laptops for Mac computers: PERIAN, DIVX, AC3,MplayerX, Mplaye rOS X 2, VLC, Dvix….
AVI and MOV movie files: Please take note that these are not movie codecs, but "multimedia boxes", that can contain different data types. These files are used to synchronize movie codec, audio codec, subtitles and menus.
Note
Avi and mov files can contain supported extensions such as divx, xvid, wmv, h264, h265, mpg, etc. and non-supported file extensions such as avchd, theora, soreson, ffmpegX, isquint, Avidemux etc… File extensions contained inside avi or mov files can be recognized by the free software Gspot or MediaInfo
The free software Any Video Converter converts movie into wmv, mpg or divx files.
Embedded movie files
Movie files and/or images must be saved in the same directory containing in the presentation directory. File *.ppt with linked video may cause display problems even after reintegration.
Slide Center
To ensure the smoothest possible running of all presentations, presenters are kindly requested to attend the Slide Center as indicated hereafter:
- 2 hours prior to session: standard presentations,
- 3 hours prior to session: presentations with animations, transactions and graphics, presentations with movie files,
- 6 hours prior to session: presentations with non-standard movie files (mov, avi etc.)
Presentation upload
Advance file upload of your presentation is available, uploading instructions and special urls have been emailed to authors.
Privacy
Please ensure that your presentation does not include any sensitive or personal data, such as patient information or identifiable images.
Your presentation is your own property therefore organizer will not give out any presentation file to any third party. After the congress all uploaded presentations will be erased from the drives of the AV provider.
E-Poster session information
How it works?
The ePoster session features digital posters displayed on large screens at the congress venue during each day of the event. Attendees can easily search the poster database and access content on demand, selecting specific posters to view at their convenience. There is no dedicated poster presentation time where author of the poster should be present at the poster stations.
Location: in the exhibition area opposite to the the entrance of the main congress hall (Finlandia Hall).
How to prepare e-posters?
Please prepare a single page .pdf file, including the abstract ID. The resolution in pixels should be 1080x1920 (vertical / portrait), with a maximum recommended file size of 300 MB.
If the contribution is created with Microsoft PowerPoint, the slide size should be 19.05 cm x 33.87 cm in portrait format (vertical). Please note that the file will be opened through a browser that adjusts the viewing scale to the screen.
Different formats will still be viewable, but they will simply use the display surface less effectively, which will have a portrait (vertical) orientation. The most significant test is: "Does the file display on my screen?" Consider that if your .pdf is difficult to read on a small screen, it will be more readable on a larger screen. If it is legible on your computer, it will be even more so on the e-poster display.
There is no predefined templates for the e-posters, you can use your usual personal or institutional template.
Once you have prepared the pdf file of your poster, zoom in on the details that you want to be visible. If you can view them correctly on your device, they will be displayed correctly on the e-poster system.
E-posters can include text, figures, and images, but not sound, videos or urls. It is recommended to create and add a QR code on your e-poster that leads to your website where more information is available on your study.
Slide Center
Please upload your e-poster file latest at the Slide Center when you arrived to the congress venue.
Presentation upload
Advance file upload of your presentation is available, uploading instructions and special urls have been emailed to authors.
Privacy
Please ensure that your presentation does not include any sensitive or personal data, such as patient information or identifiable images.
Your presentation is your own property therefore organizer will not give out any presentation file to any third party. After the congress all uploaded presentations will be erased from the drives of the AV provider.
